TERMS & CONDITIONS

a. Gravitas Tutors reserves the right to alter these terms and conditions.

b. This agreement is governed by the law of England and Wales and the parties submit to the jurisdiction of the Courts of England and Wales regardless where the tutoring takes places.

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c. No variation or alteration of these Terms & Conditions by the Tutor shall be valid unless approved in writing by Gravitas Tutors.

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d. The Tutor and Gravitas Tutors acknowledge that these terms govern legal rights and obligations between them.

a. Independent Associate Status

• The Tutor acknowledges that they are engaged as an independent associate of Gravitas Tutors and that nothing in this Agreement creates an employer-employee, worker, or partnership relationship between Gravitas Tutors and the Tutor.

• Gravitas Tutors acts solely as an introducing agent, facilitating connections between Tutors and Clients while managing administrative and payment processes.

b. Contractual Relationship with Clients

• Upon confirmation of a tutoring position, the Tutor enters into a direct contractual relationship with the Client (the Student, or the Student’s parent/guardian).

• The terms governing this relationship are provided by Gravitas Tutors and must be adhered to in full. These terms are legally binding and form the basis of the tutoring arrangement.

c. Authority and Compliance with Terms

• The Tutor has no authority to alter tuition fees or make independent contractual amendments without explicit written consent from Gravitas Tutors.

• Any agreements or changes made outside the framework provided by Gravitas Tutors will be considered a breach of contract and may result in termination of the Tutor’s association with Gravitas Tutors.

• The Tutor must not present themselves as an employee, representative, or agent of Gravitas Tutors beyond the scope of their tutoring services. They are an independent associate delivering educational support while adhering to Gravitas Tutors’ quality standards and policies.

a. The Tutor undertakes to duly and promptly pay all income tax and national insurance contributions in relation to all charges and sums payable to the Tutor by the Company and shall be responsible for completing and submitting all relevant assessments, returns and other information to HM Revenue & Customs in relation to such charges and sums and to taxation affairs generally.

b. The Tutor shall indemnify the Company and keep the Company fully and effectively indemnified against all income tax, national insurance contributions and related penalties and/or interest in respect of any charges paid or payable by the Company to the Tutor for the Tuition, and any reasonable costs incurred by the Company in recovering any such sum due by the Tutor to the Company under this paragraph.

 

a. Independent Associate Status

• The Tutor acknowledges that they are engaged as an independent associate of Gravitas Tutors and that nothing in this Agreement creates an employer-employee, worker, or partnership relationship between Gravitas Tutors and the Tutor.

• Gravitas Tutors acts solely as an introducing agent, facilitating connections between Tutors and Clients while managing administrative and payment processes.

b. Contractual Relationship with Clients

• Upon confirmation of a tutoring position, the Tutor enters into a direct contractual relationship with the Client (the Student, or the Student’s parent/guardian).

• The terms governing this relationship are provided by Gravitas Tutors and must be adhered to in full. These terms are legally binding and form the basis of the tutoring arrangement.

c. Authority and Compliance with Terms

• The Tutor has no authority to alter tuition fees or make independent contractual amendments without explicit written consent from Gravitas Tutors.

• Any agreements or changes made outside the framework provided by Gravitas Tutors will be considered a breach of contract and may result in termination of the Tutor’s association with Gravitas Tutors.

• The Tutor must not present themselves as an employee, representative, or agent of Gravitas Tutors beyond the scope of their tutoring services. They are an independent associate delivering educational support while adhering to Gravitas Tutors’ quality standards and policies.

a. The Tutor should carry out the tutoring services in a professional manner with due skill, diligence and care as ultimately judged by Gravitas Tutors.

b. The Tutor is responsible for the content of lessons. These are to be carried out with proper preparation in accordance with a particular course of study, and in accordance with the Client’s instructions and/or relevant exam syllabus. Reports must be written after each lesson and uploaded to the tutor’s Gravitas Tutors portal within 24 hours of the lesson.

c. Although Gravitas Tutors has some teaching resources and may be able to support Tutors by providing suitable materials, Tutors should be aware that they are responsible for providing all reasonable teaching materials.

d. Provided the Client gives clear prior consent in writing, the Tutor may obtain educational resources such as textbooks on behalf of the Client/Student. Gravitas Tutors must be informed of any such arrangement to obtain educational resources, and will arrange reimbursement for the Tutor via invoice to the Client. Tutors are reminded that in accordance with section 6 of this agreement, they agree not to accept funds directly from the Client for any reason.

e. Tutors are responsible for keeping their time sheets up to date. This is a standard record of all lessons taught, which is to be signed by the Client after each lesson. If you are late in submitting these time sheets (see section 6 for details) or there is incorrect information on them, your payment may be delayed. In the event that a Client disputes hours and the Tutor does not have a signed time sheet for the hours in question, we will be unlikely to be able to pay the Tutor for those hours.

f. The Tutor will write an assessment for the Student prior to their first lesson with the Student, and submit it to Gravitas Tutors prior to the first lesson so that it can be checked and approved. The Student will carry out this assessment during the first lesson. Within 24 hours of the first lesson the Tutor must write a detailed critical analysis of how the Student did on the assessment, particularly focusing on areas of strength and weakness and what should be worked on during the course of tuition.

g. If the Tutor ceases to work with Gravitas Tutors during a course of tuition, or ceases to work with a particular Student, either at their own behest or the behest of the Client, and the Student is continuing with their course of tuition from Gravitas Tutors, the Tutor will draft a final report. This report will describe the work that the Tutor has done with the Student, and the work that remains to be done. It will describe the Student’s areas of strength and areas of weakness. The aim of the report will be to enable a new Tutor to pick up where the previous Tutor has left off.

h. Tutors are expected to be responsive when contacted by Gravitas Tutors. If you persistently fail to respond to communication from Gravitas Tutors (via email or telephone or both) then we reserve the right to remove you from our books.

i. We also reserve the right to remove you from our books for breaching this agreement in any way, including but not limited to breaching section 11 (truthfulness of information given to Gravitas Tutors). In addition we reserve the right to remove you from our books due to unreasonable, inappropriate or rude behaviour to Gravitas Tutors employees or the Client such that we feel we are unable to act as your agent.

a. Non-Circumvention

In consideration of Gravitas Tutors providing you with students, you agree not to engage in private tutoring arrangements with any current or former Clients introduced by Gravitas Tutors, nor with any new Clients introduced to you through a Gravitas Tutor’s Client (e.g., through word of mouth).

If a breach of this agreement occurs, you will be liable to remit all earnings received from such Clients without deduction, and Gravitas Tutors shall have the right to seek injunctive relief to prevent further violations. This obligation shall remain in effect for 12 months following the last session provided through Gravitas Tutors.

b. Referral Work

If a Client of Gravitas Tutors refers a new Client to you, all bookings must be processed through Gravitas Tutors. However, Gravitas Tutors may negotiate a lower commission for such referrals. Tutors must not accept or arrange lessons directly with new Clients referred through existing Clients unless explicitly agreed upon by Gravitas Tutors.

c. Scope of Work & Approval

Tutors must not provide, nor agree to provide, any additional services to a Gravitas Client outside of tutoring (e.g., mentoring, academic coaching, exam marking, additional consulting) that is not within the regular parameters of the agreed contract (i.e., it is permissible to mark work that has been set within a Gravitas Tutors' tutoring hour; it is permissible to offer academic mentoring in lieu of subject-specific tutoring in hours that are properly logged and arranged with Gravitas Tutors) are without prior written consent from Gravitas Tutors.

d. Enforcement & Monitoring

Gravitas Tutors actively monitors compliance with this clause through:

• Client check-ins (e.g., verifying active tutoring arrangements).

• Internal tracking of referrals and tuition schedules.

• Legally enforceable contracts, which Tutors agree to uphold as part of their engagement with Gravitas Tutors.

e. Failure to adhere to this policy may result in:

• Immediate termination of tutoring contracts.

• Legal proceedings to recover lost commission.

• Blacklisting from further opportunities within Gravitas Tutors and affiliated networks.

a. Gravitas Tutors will agree the fee structure with the Client, and this may not be changed by the Tutor or the Client without written authorisation from Gravitas Tutors.

b. Gravitas Tutors collects fees from Students/Clients and passes them on to Tutors, net of commission. Payments will only be made after the Client has paid.

c. Tutors are not permitted to receive direct payments from Clients. Tutors are only entitled to receive their fee once Gravitas Tutors has received payment from the Client. If payment is unreasonably delayed, Tutors may obtain written permission from Gravitas Tutors to invoice the Client directly.

d. Tutors must not accept any payment directly from the Client without written permission from Gravitas Tutors. If a Tutor does accept payment directly, all sums received must be immediately transferred to Gravitas Tutors. Gravitas Tutors reserves the right to take legal action if necessary.

e. Completed and signed End of Lesson Reports must be submitted honestly and thoroughly to Gravitas Tutors on a weekly basis, no later than Sunday morning, to be included in the next scheduled payment cycle. Payments will normally be processed by the end of Sunday, but Gravitas Tutors reserves the right to process payments at any reasonable point within the following week, depending on administrative schedules and banking delays.

f. If the End of Lesson Reports are submitted late, payment may be delayed to the next scheduled cycle. Gravitas Tutors aims to process payments weekly but does not guarantee immediate disbursement. Payments may take up to 30 days if there are client-related delays, banking issues, or other administrative factors. Gravitas Tutors is not liable for late payments resulting from delayed Client transactions.

g. Tutors must accurately report all lesson hours in the End of Lesson Reports. Any attempt to log fabricated or inflated hours will result in withheld payment and potential removal from Gravitas Tutors.

a. The Tutor will provide to the Client notice of any proposed holiday dates and request the same from the Client, in order to schedule lessons at a convenient time for both parties. The Tutor must notify Gravitas Tutors of the schedule agreed.
 

b. In the event of cancellation of a scheduled lesson, Gravitas Tutors must be informed and an alternative date will be agreed between Client and Tutor. The notification of Gravitas Tutors of the cancellation and alternative Session date will speed up administration and prevent delays to your payment.
 

c. Tutors should be aware that Clients must give notice of cancellation of any session more than twenty-four hours (24 hours) before the session is due to begin. If notice is given by that time, there is no charge to rearrange the session, and the Tutor is not paid for a session that has not been taught.
 

d. If notice is given within twenty-four hours (24 hours) of the start time of the session, there are two options. If the Tutor views the reason for cancellation as being unavoidable, and they choose not to charge for the session, then Gravitas Tutors will not charge the Client for the Session on behalf of the Tutor. If the Tutor does not deem the reason for cancellation to be unavoidable, or requires payment nonetheless, Gravitas Tutors will charge the Client for the Session on behalf of the Tutor and will pass on the Tutor’s fees net of commission as usual.

a. Gravitas Tutors Ltd. does not accept any liability for any claims by the Client arising out of or related to the carrying out of the tutoring by you and you agree to indemnify Gravitas Tutors without limit in respect of any such claims.
 

b. The Company shall have no liability to the Tutor for any loss, damage, expenses, payments or injury which the Tutor may incur arising from the security or state or condition of any premises in which the Tuition is provided or from any act or omission of the Client, the Student or any third party occurring on any such premises or otherwise during the course of or in connection with the provision of the Tuition.
 

c. The Company shall have no liability for any loss or damage arising directly or indirectly from any act or omission of the Tutor. The Tutor shall indemnify the Company and keep the Company fully and effectively indemnified on demand against any actions, claims, costs, losses, damages, expenses, liabilities and payments which may be brought against or suffered or incurred by the Company as a result of or in connection with, directly or indirectly, the provision of the Tuition by the Tutor, any act or omission by the Tutor, and any breach or non performance of these Terms or the Terms of the Agreement between the Tutor and the Client by the Tutor.
 

d. Gravitas Tutors does not exclude liability that is not permitted to be excluded by law, and in particular we do not exclude liability for death or personal injury arising from Gravitas Tutors’ own negligence.

a. The Tutor undertakes that they will not at any time during or after the conclusion of this agreement, disclose to any person any confidential information concerning the business, affairs, customers, clients or suppliers of Gravitas Tutors, except that you may disclose Gravitas Tutors’ confidential information as may be required by law, court order, or any governmental or regulatory authority.
 

b. The Tutor undertakes not to make use of confidential information encountered through association with Gravitas Tutors for any purpose other than to perform your obligations under this Agreement.

a. Use of Tutor Data

• Gravitas Tutors collects and processes Tutor data solely for the purposes of delivering its tutoring services. By agreeing to this contract, the Tutor consents to Gravitas Tutors using their personal data for:

• Facilitating introductions to Clients

• Managing scheduling, billing, and fee collection

• Internal record-keeping and quality assurance

• Contacting the Tutor regarding administrative matters, opportunities, or updates relevant to their tutoring work

• Gravitas Tutors will never sell, distribute, or share Tutor data with external third parties for marketing or commercial purposes without explicit consent.

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b. Data Security and Confidentiality

• All Tutor data is stored securely and processed in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

• Access to Tutor data is restricted to authorised personnel within Gravitas Tutors, who handle it on a need-to-know basis.

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c. Digital Lesson Notes and Materials

• Tutors may use digital platforms (e.g., GoodNotes, Notability, Microsoft OneNote) to create, share, and store lesson notes.

• The sharing of digital lesson notes, worked examples, or other materials is at the discretion of the Tutor and at the request of the Student or Parent. Gravitas Tutors encourages Tutors to provide revision materials where appropriate but does not mandate this.

• Tutors must ensure that any digital or physical materials shared with Clients comply with copyright laws and do not infringe upon intellectual property rights.

d. Confidentiality Obligations

• Tutors must treat all Student and Client information as strictly confidential. They must not share or disclose:

• Personal details of Students or their families

• Any academic records, reports, or performance-related discussions

• Any information shared by Clients during tutoring sessions or correspondence

• Tutors must not record, distribute, or publish any tutoring sessions (audio, video, or written) without the explicit consent of both the Student (or Parent) and Gravitas Tutors

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e. Right to Access and Rectify Data

• Tutors have the right to request access to the personal data Gravitas Tutors holds on them. They may also request corrections or deletions of inaccurate or outdated information by contacting arthur@gravitastutors.com.

• If a Tutor wishes to withdraw consent for data processing, they must notify Gravitas Tutors in writing. However, this may impact the ability to offer tutoring placements.

a. Legal Compliance and Responsibilities

Gravitas Tutors is committed to ensuring the safety and well-being of all children and young persons receiving tuition. All Tutors engaged with Gravitas Tutors must adhere to all relevant UK child protection and safeguarding laws, including but not limited to:

• Children Act 1989 – Establishes the duty to promote the welfare of children. Link

• Children Act 2004 – Strengthens the framework for protecting children. Link

• Safeguarding Vulnerable Groups Act 2006 – Regulates work with children and vulnerable adults. Link

• Working Together to Safeguard Children 2018 (Statutory Guidance) – Provides key safeguarding expectations. Link

• Keeping Children Safe in Education 2023 (KCSIE) – Guidance for those working in educational settings. Link

• Sexual Offences Act 2003 – Defines illegal conduct, including grooming and inappropriate relationships. Link

By agreeing to this contract, the Tutor confirms they are aware of their obligations under English and Welsh law in relation to child protection. The Tutor agrees that failure to comply with these obligations may result in immediate termination of their contract, reporting to the relevant authorities, and potential legal action.

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b. Behaviour and Professional Conduct

Tutors must:

• Always conduct themselves professionally, maintaining clear boundaries between themselves and Students.

• Avoid physical contact with Students in all circumstances, including in-person lessons.

• Refrain from sharing any personal contact details (e.g., private social media, personal emails, personal phone numbers) outside of the professional context of tutoring.

• Never arrange in-person meetings with Students outside of pre-agreed and structured tuition sessions, nor accept invitations from Students to attend social events.

• Ensure that all online tutoring sessions take place in an appropriate setting, free from any distractions, and in a neutral, professional environment.

• Ensure that all communication remains strictly professional, appropriate, and related to tuition at all times.

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c. Prohibited Actions

Under no circumstances may the Tutor:

• Show, share, or discuss inappropriate, explicit, or offensive material with a Student.

• Make any comments or jokes that could be construed as sexual, suggestive, discriminatory, or offensive.

• Engage in any grooming behaviour, coercion, or attempts to build an inappropriate relationship with a Student.

• Encourage personal disclosure of sensitive or private matters from the Student that are unrelated to tuition.

• Attempt to communicate with the Student via unsanctioned channels, including personal messaging apps, social media, or outside agreed tutoring platforms.

• Allow or request that a Student contact them outside of the designated tutoring sessions without parental consent.

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d. Online Tutoring Safeguards

For online lessons, Tutors must:

• Use only professional, secure, and approved communication platforms (e.g., Zoom, Microsoft Teams, Google Meet).

• Ensure that video calls take place in an appropriate, professional setting, with a neutral background and no distractions.

• Require that a parent/guardian is aware of all tutoring sessions and can access the tutoring session if requested.

• Keep all communication transparent, ensuring that any post-lesson messages summarising the session are sent to both the parent and Student, where appropriate.

• Report any concerning behaviour or disclosures immediately to Gravitas Tutors for further guidance.

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e. DBS Checks and In-Person Tutoring

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• A Disclosure and Barring Service (DBS) check is only required for Tutors engaging in in-person tutoring.

• It is the sole responsibility of the Tutor to obtain and maintain an Enhanced DBS Check before conducting in-person sessions. Gravitas Tutors does not arrange DBS checks but may request evidence of one before approving in-person assignments.

• Tutors who do not hold a valid DBS check may only conduct online tutoring via approved platforms.

• Tutors found conducting in-person lessons without a valid DBS check will be in breach of contract and may be immediately suspended.

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f. Reporting Concerns and Duty to Report

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• If a Tutor witnesses or suspects abuse, neglect, or inappropriate behaviour, they must immediately report their concerns to Gravitas Tutors at arthur@gravitastutors.com

• Tutors are not responsible for investigating concerns but must pass on any safeguarding issues to the appropriate authority.

• Failure to report safeguarding concerns may result in immediate dismissal and legal action.

g. Consequences of Breach

Any violation of this Child Protection and Safeguarding Policy will result in:

• Immediate termination of the Tutor’s contract.

• Reporting to relevant safeguarding authorities.

•  Potential legal action under UK law.

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Gravitas Tutors reserves the right to investigate any suspected breaches and take any necessary actions to ensure the safety of Students.